Table View
Table view gives you a quick look at a big set of records with their details at a glance, if you’re big on the spreadsheet experience with richer viewing options this is the view for you.
Creating a Table View
Table view is available by default with every new list that you create, and here is how you create more:
- Under any list click on the + View button
- Name the view
- Select Table
- Click Create, and you have your new Table view.
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/01%20-%20How%20to%20create.gif)
View options
Density
Normal
The recommended viewing density with:
- Vertical space for each row to display enough information without going much into details.
- Comfortable to the eye.
Full
- Gives each row more vertical space
- Ideal if you’d like to see the full content of each field without going into the records details.
Minimal
- Fit more rows into the view
- Ideal for a holistic view of many records at a glance
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/02%20-%20Density.gif)
Fields (Columns)
Creating a new Field
Method 1
- Click on the Fields drop down menu
- Click + New Field
- And then continue to customize your field
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/03%20-%20Create%20Field%201.gif)
Method 2
- Click on the + sign at the top right corner of the table
- And then continue to customize your field
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/04%20-%20Create%20Field%202.gif)
Show/Hide Fields
Method 1
- Click on the Fields drop down menu
- Use the toggle next to each field to show/hide
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/05%20-%20Hide%20Field%201.gif)
Method 2
- Click and hold on the column in the table
- Drag it up and drop
- Now it’s hidden
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/05%20-%20Hide%20Field%202.gif)
Order Fields
Method 1
- Click on the Fields drop down menu
- Before each field you will see a drag indicator.
- Click and hold it then move the field to the order you’d like to see it at.
- Repeat for all fields until you’re satisfied with their order.
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/06%20-%20Reorder%20Field%201.gif)
Method 2
- Click and hold any column
- Drag it horizontally between columns
- Drop it where you’d like to see it
- Repeat for all columns until you’re happy with the view
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/07%20-%20Reorder%20Field%202.gif)
Grouping
You can groups records (rows) based on a User, static list, status or a linked list * field for a cleaner view
- Click on grouping
- Select the grouping field from the available grouping fields in that list
- Select how you’d like the groups to be sorted
- Each group can be folded or opened separately
Note: Linked list can be grouped by only when they allow a single value (i.e. allow multiple is disabled).
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/08%20-%20Grouping.gif)
Create a record in group
- Next to the group label you see a + sign
- Click it to create a record
- When the record is created it will have the field that determines the grouping automatically filled and will display under that group.
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/09%20-%20Create%20record%20in%20group.gif)
Bulk Update
Bulk update is convenient when you want to change a value of a field for multiple records at the same time with having to do the repetitive work yourself, here’s how you can do it:
Selecting Multiple Records
- You can select all visible records in the current view by clicking on the checkbox at the top left corner of the table.
- You can select all records in the group by clicking the checkbox next to the group title.
- You can manually select records by clicking the checkbox next to each record one by one.
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/10%20-%20Select%20multiple.gif)
Updating Selected Records
- Once you selected the records you’d like to update the Bulk Edit button will appear
- Click on the button and you can select the fields you’d like to update
- Find the first field you’d like to update, and assign a value to it.
- Click on + New Field to add as many fields as you need.
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/11%20-%20Bluk%20Update%201.gif)
Bulk updating linked list
- If you try to update a linked list field with Allow Multiple enabled you will notice that there is a check box next to it labeled Append.
- If you keep it checked, the record you select for the bulk updated will be added to whatever is already linked.
- If you uncheck it the new value will replace whatever is in the field.
Quick Fill
You can quickly fill cells using one of the following methods
Fill Handle
- Highlight a couple of cells in the same column with your mouse by clicking and then moving your mouse up or down.
- You will notice a handle at the bottom right corner of the cell at the bottom of the selection, this is your fill handle.
- Click and Hold the grip handle, then drag it down to quickly fill cells.
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/12%20-%20Quick%20Fill.gif)
Copy & Paste
- Copy the value from one cell
- Highlight the cells you’d like to update
- Paste, and done!
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/14%20-%20Copy%20Paste.gif)
Quick Access
Subtasks
- In task list type records have a button to quickly access subtasks.
- To add your first subtask, simply hover on the record and click the subtask icons.
![](https://assets-global.website-files.com/608002064c0619d439747417/64a3bb0aadb429c335df26d2_qrHmOsv3uoGIiafvnIrjSAW03RcK1qHtu5Rzj0Bi2aOdYBQUfcKBs556Gx1e_ByGEvuAl543xRBNvooNpwq0fysbEC9bWqFAcSDbJLSYJm28t1R1jJk4FniXTyGwYIe6pZ70aGDJUCAXVzYgMVIoLc8.gif)
Comments
- If your record or task has comments you will see an indicatior with the number of comments
- Simply click on it and you will be directly taken to the comment section under your record or task.
![](https://workiom-content.s3.eu-central-1.amazonaws.com/KnowledgeBase/Views/Table/15%20-%20Comments.gif)